How to Backup Outlook 365 Emails on Mac? Avoid Permanent Loss

How to Backup Outlook 365 Emails on Mac is explained. Find out the methods to backup Outlook 365 emails on Mac in 2 simple methods.

Here’s How to Backup Outlook 365 Emails on Mac Efficiently

Are you an Outlook and Office 365 user? Do you want to know how to backup Outlook 365 emails on Mac? Having trouble finding an effective solution?

 It’s a good thing we’ve got it covered.

Microsoft 365, formerly Office 365, is an email service used by a majority around the globe. It is mostly used by large enterprises that want a safe and trust-worthy cloud server to save their data.

Since Microsoft is a trusted name, various users are also migrating towards Office 365. 

However, the data stored on the cloud is also not 100% safe. Even though Office 3655 provides various measures to keep the data safe, you should backup Outlook 365 emails on Mac

This will ensure another protection layer for your important emails and there will be no risks threatening the data for loss or corruption.

User Query: I want to create a backup of my messages on the local drive without wasting a lot of time. My mailbox in Office 365 has a lot of important emails that need to be kept safe. Could anyone recommend any solution to do the same? Thanks in advance!

Well, let’s take a look at the methods for creating a backup.

How to Backup Outlook 365 Emails on Mac Without Any Troubles?

If you want a painless solution, you can go for the professional solution that is explained in the next section. It will make all the troubles go away and help you with a successful and effortless process.

If you want to go for a manual and free method, you can check it in the latter part of the blog. It is simple but may take up a lot of your time without delivering the promised results.

Even the expert of backup suggests the professional solution to backup Outlook 3665 emails on Mac.

You first have to export the files from your Office 365 account and then import the files to an Outlook account to access them.

Solution 1 – Professionally Creating a Backup of Emails

This method requires you to download the Office 365 Backup Tool for Mac. If you first want to be sure about using this tool, you can get the trial version, verify all the things, get satisfaction, and then go for the full version.

The tool helps with migrating emails in file formats like PST, EML, MSG, EMLX, & MBOX.

First, learn how to backup Outlook 365 emails on Mac by following the given steps:

  • Launch the utility and sign in to your Office 365 account by entering the right details. Hit the Login button.

    login office365

  • Select the PST format and hit the Settings button.

    choose pst

  • Set dates in the Date-filter, choose the Delete after Download option and add folders in the Include Folder section is needed.

    apply filters

  • Click on the Browse button to choose the desired location for results.

    browse location

  • Hit the Start Backup option to complete the process.

    hit start backup

Now, to the manual approach.

How to Backup Outlook 365 Emails on Mac After Export PST Files?

Now that you have your emails exported from your Office 365 account, you can import these messages into Outlook. How? Find the steps given below:

  • Launch Outlook and select the File option.
  • Click on the Open & Export option and hit Import/Export button.
  • Now, from the Import & Export wizard, choose the Import from another program or file option and hit Next.
  • From there, select the Outlook data file (.pst) option and press the Next button.
  • Backup Outlook 365 emails on Mac by clicking on the Browse button to choose the destination.
  • Mark the Include Sub-folders option if needed and hit Finish completing the operation.


Manual methods for exporting emails have certain limitations:

  • The process takes a lot of time since it is a complicated task making it a time-consuming procedure.
  • Novice users have a hard time executing this operation.
  • Due to the lengthy steps, it becomes a cumbersome process.
  • Technical knowledge is required to perform it.

Benefits of the Software to Learn How to Backup Outlook 365 Emails on Mac

  • Allows selective data transfer using the Date-filter to set a time period for backing up emails from chosen duration.
  • Manage the backup process with the help of the Pause & Resume feature as required.
  • Delete after Download option for clearing up space in the mailbox by removing emails after exporting them.
  • Rescan the mailbox after the first process to export only the newly arrived emails via the Incremental Backup option.

Concluding Words

You should know that the data stored in the cloud should be kept safe locally as well. Users want to know how to backup Outlook 365 emails on Mac for the same reasons that pose a threat to their data.

It is a wise decision to have an archive of your data stored locally so that if any misfortune had to happen, the data will not be lost permanently.


Alex Carey

Outstanding journey in Microsoft Technologies (ASP.Net, C#, SQL Programming, WPF, Silverlight, WCF etc.), client side technologies AngularJS, KnockoutJS, Javascript, Ajax Calls, Json and Hybrid apps etc. I love to devote free time in writing, blogging, social networking and adventurous life

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