5 Best OCR-based Tools That Can Improve Your Business Workflow

By using here mentioned 5 best OCR-based tools, you can streamline your business workflow, save time, and improve productivity.
5 Best OCR-based Tools That Can Improve Your Business Workflow


OCR is a scanning technology that converts printed, handwritten, and other forms of unalterable text into a copyable and editable format. It can be used for various purposes. For example, if you want to make changes to a professional document that is in a PDF format, you can take assistance from OCR to convert it into text form and make whatever changes.

OCR tools are online utilities that use this technology to convert various unmodifiable documents into text form.

It is estimated that the compound annual growth rate of the OCR industry from now until 2030 will be 16%.

How Can OCR Improve Your Workflow

In the modern world, where every business is making efforts to go completely paperless, digitizing documents is more important than ever. This digitizing process was previously done by manual transcription, which required a huge number of resources and time.

How Can OCR Improve Your Workflow

However, OCR has provided a great alternative for that. Tools incorporated with OCR technology have reduced the lengthy transcription process to a few minutes. You can simply insert the image of a document in this tool and have the results in the form of editable text.

In simpler words, OCR can help you automate the digitization process that would otherwise require a managed workforce and tons of time.

Some other benefits of this technology are:

  • Accurate data entry
  • Amplified productivity level
  • Enhanced document searchability
  • Easier document editing

Best OCR Tools

After learning about the advantages of OCR tools, you might want to use one for yourself. For that reason, we created a list of some of the best OCR tools available on the internet.

1. Image to text

The Image to text is an online OCR-based multi-lingual text extraction tool. It supports multiple formats of images, so it won’t be a problem even for advanced businesses that use different file formats.

Image to Text Converter

Similarly, this tool can always be useful for international businesses with documents in different languages. Another excellent feature of this tool is that it can also recognize characters in low-resolution images. This feature can be useful for retrieving old data.

The results are shown in a short time, so the automation process becomes very quick. A summary of all its features is given in the following list.


  • Detects mathematical characters
  • Works on low-quality images
  • Multiple format support
  • Available in multiple languages

2. Nanonets

Nanonets is an OCR-based data entry automation tool. It is used by businesses to automate a large number of tasks to save time, effort, and resources.

OCR-based data entry automation tool

Its products are divided into three categories:

  • Accounting 
  • ID Card Verification
  • Automation

The products or tools from the first and third categories are used by businesses. For example, the table extraction tool can extract data from a document with tables or graphs. Not many OCR tools have this facility.

Similarly, you can use this tool to convert invoices, receipts, bills, etc., into an editable format and make changes to it.


  • Ease of use
  • Responsive tools
  • Free demo available
  • Data entry and data extraction automation

3. Docsumo

Docsumo is an AI-powered document processing automation platform. This tool is able to detect characters on unorganized documents such as receipts, bank statements, invoices, etc., and convert them into better-structured formats.

AI-powered document processing automation platform

This unique OCR feature can help you give order to your unorganized documents. All the data, such as tables, numeric values, graphs, etc., can be successfully detected. This organized format enhances the readability of these confusing files.

This automation tool makes things much easier for businesses and streamlines their workflow. As a result, the productivity levels of employees substantially increase.


  • Reasonable pricing
  • Can manage bulk documents
  • Fast data inputting
  • Impactful data extraction

4. Text to Speech

The text to speech converter is a tool that can help brands and businesses deal with their visually impaired customers. The alternative to using this tool is to hire an employee on a reasonable salary. This alternate is not feasible in most cases.

speech converter

This is because hiring an actual person for this purpose can be a waste of resources and time. On the other hand, the OCR text to voice converter can perform the same function for free and as quickly as possible.

If you are wondering when such a tool can be of use, here is a supposed situation,

  • A user visits your website and wants to buy your product. But he can’t understand what’s written inside your product image. You can provide a link to the text to speech tool to that user.

Similarly, there can also be other situations where this tool might prove useful.


  • Available for free to use
  • Multiple languages supported
  • Simple interface

5. Adobe Acrobat

Adobe is a renowned brand that has multiple tools and software. Adobe Acrobat is one of them. This tool has lived up to the standards of the Adobe name. It is the most accurate OCR tool that extracts text from images without mistakes.

Adobe Reader

If you want to digitize your documents into a searchable format and make them more accessible, then Adobe Acrobat is the best option for you.

This can be useful in cases where you have to find an old document urgently, but because it is a physical document, you spend minutes or even hours finding it. On the contrary, digitized documents can be searched for in just a few seconds.


  • Helps users to sign e-documents
  • Increased document accessibility
  • PDF editing options
  • Clean and understandable interface

Final Verdict

OCR tools are of different natures and can perform multiple functions. These functions can make your business workflow smoother and more efficient. You can focus on more important things and not worry about things like data entry and digitization. This is why you should always consider using these tools to save assets, time, and cost.


Alex Carey

Outstanding journey in Microsoft Technologies (ASP.Net, C#, SQL Programming, WPF, Silverlight, WCF etc.), client side technologies AngularJS, KnockoutJS, Javascript, Ajax Calls, Json and Hybrid apps etc. I love to devote free time in writing, blogging, social networking and adventurous life

Post A Comment: